Come on out meet your neighbors, and have some fun!!!!

CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Moran – Director At Large
Management: Kathy Thygersen, Community Association Manager
QUORUM
Quorum is established, as four (4) directors are present.
Vendor Guest: Scott McNutt, Gothic Grounds Management – landscape vendor of community. Input and discussion under new business.

Homeowner Input:
Homeowner inquired about the Social committee, Neighborhood Watch and ARC committee. Homeowner of Lot 205 volunteered to be on the Social and ARC committee. Homeowner was appointed to the committees. Homeowner also is participating in the Neighborhood watch. Homeowners asked questions in regards to how Neighborhood Watch worked. Mr. Czechowski explained that more volunteers are needed to have signs posted. Suggested that neighbors get to know
their neighbors and watch out for each other. Homeowner asked about a neighborhood directory. A directory can be published for the community; however homeowners would need to give permission to have their telephone and / or email listed. Management cannot give this information out to other homeowners without permission. Signup sheet and permission may be made available at the Annual meeting and be sent in notice packet.

APPROVAL OF MINUTES
MOTION: To approve the December 1st, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.

PRESIDENTS REPORT
Mr. Czechowski gave a report on the signs for the community. The signs are installed throughout the community.

TREASURERS REPORT
Mr. Lampert reviewed the November and December financials.
Motion was made to approve the November and December financials. Motion was seconded and passed unanimously.
Discussion ensued regarding possibly looking into placing funds in a CD that would earn interest. Further discussion tabled until next meeting.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE:
Ms. Czechowski had no new ARC submittals to report. Members of committee have walked community and notified Management of any issues as needed. New homeowner at 5036 River Fringe, Mrs.
Czechowski welcomed them to the community.

SOCIAL COMMITTEE:
Discussion ensued in regards to the Annual meeting and party in the park. The Board and Social committee would like to hold the Annual meeting in the large park and combine with a community party.
Discussion ensued as to date. The social committee asked for the Board to determine a budget for the party. Committee would like to have jumping, castles, obstacle course, food, non-alcoholic beverages,
balloons and misc. party items. Social committee has gathered some information and asked Management to assist with this project, as this is a first for the Community. Management will assist in obtaining
proposal and costs for the first Annual party in the park. Scott McNutt with Gothic Grounds Management volunteered to supply and donates the food for the event. Committee and Management will coordinate
with them. The Board thanked Mr. McNutt for this donation.
Motion was made to approve a budget not to exceed $1200.00 for the Social committee to spend on the Annual Party.

BUSINESS
Gothic Grounds Management: Mr. Scott McNutt with Gothic was present at the meeting. Mr. McNutt reviewed the landscape issues and the problems that have been occurring with the irrigation. The
landscape improvements are all installed. The irrigation has been breaking and the lines and valves are from previous install work when community was built. Gothic has been correcting and fixing the issues
at no charge to the HOA, this effort was done to maintain good vendor relations and ensure the community looks at its best. Discussion ensued in regard to the grass and when will it turn green. The Annual meeting is being scheduled and the Board would like the grass grown back and green. Gothic will take the necessary steps to water and fertilize and/or do whatever is needed, depending on the weather, to make this happen for the Annual meeting. Further discussion ensued regarding fixing the sprinklers to not water any cement areas and ensure that water is being used conservatively. Mr. McNutt answered questions from homeowners and Board. The Board thanked Mr. McNutt for all the hard work and effort that was put into the community since Gothic took over the management of landscape for the community. The community landscape has improved and the Board applauses’ the efforts of the landscape company. Proposal for Backflow cage and valves: Discussion ensued in regards to the safety of the backflow cages and the in ground irrigation valves. The cement that the backflow cages and the height of the irrigation valve boxes present a possible hazard. The irrigation valves are set into the ground at an unsafe distance for turn on / off by an individual. They were installed with cardboard, wood, and misc.
pieces around the inside of boxes and are longer than an arm’s length to reach in and turn on or off. The dirt/grass around the back flow cages is eroding away and the irrigation boxes are at uneven heights.
Proposal was submitted.

Motion: was made to approve the proposal form Gothic for the irrigation valves and backflow cages to be corrected. Motion was seconded and passed unanimously.

Discussion ensued regarding the review of the Architectural guidelines of the community. Motion was made to have the ARC committee review the guidelines, rewrite if necessary and submit the proposed revisions to the Board of Directors. The motion was seconded and PASSED unanimously

Annual Meeting: Discussion ensued regarding the Annual meeting. Date of the Annual meeting – Party in the park will be April 24th, 2010 – Saturday. Sign in for Annual meeting will be at 11:00am and the
meeting to begin at 11:30am.

Discussion ensued regarding putting shade over the Tot Lots. Management will get proposals. Table until February or March meeting.
Discussion ensued regarding the proposals for lighting. Management sent RFP’s and the vendors requested further time to submit due to the Holidays. Table until the February meeting.

Discussion ensued regarding sandwich boards for the community to notice meetings, etc. Management will request proposal. Table until February meeting.

NEXT BOARD MEETING: February 9th, 2010 at Metro Water at 6:00 PM.

ADJOURNMENT
MOTION: To adjourn the Board of Directors meeting at 7:25 pm.
The motion was seconded and PASSED unanimously.

October Community Association Newsletter

]]> http://paseodelrioaz.com/2009/11/october-community-newsletter/feed/ 0 http://paseodelrioaz.com/2009/11/board-of-directors-meeting-minutes-for-10609/ http://paseodelrioaz.com/2009/11/board-of-directors-meeting-minutes-for-10609/#comments Mon, 09 Nov 2009 15:05:03 +0000 admin http://paseodelrioaz.com/?p=92 DATE: October 6, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present:
Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Moran – Director At Large – Absent

Management:
Kathy Thygersen, Community Association Manager

QUORUM
Quorum is established, as four (4) directors are present.

Homeowner Input:
Homeowner asked about the Board meeting dates for 2010. The dates have not yet been confirmed. Management is in process of working out dates with Metro Water to continue using the Board Room next year. Will publish dates in newsletter once confirmed and approved by Board.

Homeowner asked about street sweeping. Street Sweeping is done once a month on Mondays. This will be noted in newsletter.

Homeowner asked about adding additional landscape plants at monuments and park areas to add more color and shade. Board is currently reviewing this and has received estimates and it is on the Board agenda. Anything approved by the Board will be listed in newsletter for notice to Homeowners as to what is occurring in the common areas.

APPROVAL OF MINUTES MOTION: To approve the September 1st, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.

PRESIDENTS REPORT

Mr. Czechowski reported that he and management met with Gothic Landscape to review possible landscape improvements and enhancements to common areas. Estimates will be reviewed under Business on Agenda. Mr. Czechowski discussed that the over seeding will not be done at the grass areas on parks. The grass and condition of turf needs to be repaired prior to over seeding. Gothic will be taking care of the weeds within the grass area and working on irrigation as well as possible new landscape. The grass will be allowed to brown and irrigation shut off. By spring there should be a noticeable improvement with the turf and appearance of turf.

Mr. Czechowski reported that Gothic did a cleanup of the drainage basin along of perimeter of community. The basins were overgrown and had trash. They worked on Saturday and were able to clean perimeter excess debris and remove overgrowth.

Mr. Czechowski reported that Epic lighting has been jumping his wall to get to the lights and fix timer. Requested Board look into the options of installing meters. Please add to next Agenda.

TREASURERS REPORT
Mr. Lampert reported on the August and September financials. Discussion ensued regarding possibly looking into placing funds in a CD that would earn interest. Management to send CD interest rates to Mr. Lampert. Motion to approve the August and September financials. Motion was seconded and passed unanimously.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed. MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE:
First meeting is scheduled for October 8th, 2009 at 6:00 PM at the offices of Cadden Community
Management. Nothing to report at this time.

BUSINESS
Lighting: Epic Lighting has been jumping the rear yard wall of Mr. Czechowski, as the electric to the lights were hooked up to his meter. Mr. Czechowski requested Management send a letter to Epic requesting that he does not enter the rear yard without permission from the Czechowski. Request he contact them via phone or knock on door.

Signage for Community: Mr. Moran was not present however he forwarded sign estimates to the Board for review. Discussion ensued. Forward the estimates back to Mr. Moran with comments in regards to spelling, adding Dog Waste sign with county ordinance on it, No trespassing sign to add no soliciting.
Motion: was made to approve to have custom signs made that say – No Trespassing with community name on sign, Dog Waste sign with county ordinance on it, Children at play, No Loitering and No Soliciting and a generic No Trespassing sign for the front entrance. Motion was seconded and passed unanimously.

Motion: to place No Parking signs in cul-de-sac of common areas. Motion was seconded and passed
unanimously.

Discussion ensued regarding placement of signs. Table this for next meeting, pending Board members review of the community and were in the common areas that the signs should be placed.
Discussion ensued regarding Landscape in common areas Mike C and Management met with Gothic on and reviewed the common areas and requests proposal for additional landscape work needed. Replacement and/or addition of trees , bushes plants. Reviewed other areas of concern that were not taken care of under prior landscape contract. Three estimates were presented from Gothic for landscape improvements and enhancements. Board requested Mike C. meet with Gothic and review cost to change to 15 gal. Plants and lower total price of estimates. Further discussion ensued regarding landscape. Motion: to accept the estimates from Gothic Landscape for the common area improvements and enhancements, however the cost to do all improvements not to exceed $33,000.00. based on updated estimates to be received and reviewed by Mike C. who has authorization to sign the estimates and have work scheduled as soon as possible. Motion seconded and passed unanimously.
Community Residential Trash/Recycle Service: RightAway Disposal, AKA Tucson Trash Haulers, submitted a proposal to the Board to offer the residents of the community a preferred rate for the community. There will be no contract to sign and they will do the mailing to community. No cost to the HOA. Motion to approve the preferred rate offered by RightAway Disposal, aka Tucson Trash Haulers. Motion was seconded and passed unanimously.

2010 Draft Budget: Discussion ensued regarding the 2010 draft budget. Management to make changes and forward to treasurer for review. The Board to review final draft at the next Board meeting.

NEXT BOARD MEETING: November 3rd, 2009 – Metro Water at 6:00 PM.

ADJOURNMENT MOTION: To adjourn the Board of Directors meeting at 7:45 pm. The motion was seconded and PASSED unanimously.

CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present:
Management:
QUORUM
Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large
Kathy Thygersen, Community Association Manager

Quorum is established, as five (5) directors are present.

Homeowner Input:
Homeowner had a complaint about loud music from neighbors’ and what can the Board do about this. Board explained to homeowner that often times this needs to be discussed neighbor to neighbor. Suggested that homeowners speak to each other as neighbors and if this does not work, then a homeowner would need to send a written complaint to the Manager. Written complaints need to have the homeowners name and homeowners need to be aware that if a letter is sent to another homeowner based on a written complaint, that the homeowners name will be released to the homeowner receiving the letter of complaint if requested.

Homeowner asked what can be done about a neighbors’ loud air conditioning unit. This is a neighbor to neighbor issue as well. The Board will put in the next newsletter a reminder to all homeowners that they may want to have their ac units checked as parts tend to become loose after a few years and this may cause the unit to be noisy if the parts rattle, etc.

Homeowner asked about putting stop signs in the community to help control speeding vehicles. The streets are not owned by the Association and this would need to be reviewed by the county. The county has been asked previously about stop signs and were not acting upon the request. Mike Czechowski has volunteered to contact the county and request further information on the possibility of stop signs. A reminder to slow down in the community will also be put in the newsletter.

Homeowner feels that they are being singled out for parking on the street and receiving notices. The board explained the violation process to the homeowner. Management does site tours of the community twice a month. Vehicles are not permitted to park on the street per the governing documents. All homeowners who are noted with vehicles on street are sent letters of violation and are asked to remove vehicles and park as per the governing documents. The homeowner does understand the CC&R’s and understands they cannot park on the street and vehicle was removed.

Homeowners thanked the Board for the lighting at the monument at River Fringe. They felt it looked very nice. Requested the Board look into lights at the park areas. Board discussed that they are reviewing this and looking into costs and budget.

Homeowner asked about adding additional landscape plants at monuments and park areas to add more color and shade. Board will review this during the year as costs allow.

APPROVAL OF MINUTES MOTION: To approve the August 11th, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.

PRESIDENTS REPORT
Mr. Czechowski reported that the Neighborhood Watch program still needs block leaders and volunteers. Mr. Czechowski discussed a presentation he attended about creating a community within a community and a possible presentation to the community on how to make this happen. Perhaps forming a social committee and holding a community event to. Jerimya Fox volunteered to form a social committee. Motion: to form a Social committee and Jerimya Fox to chair the committee. Motion seconded and passed unanimously.
Information about the Social committee to go into the newsletter and request volunteers.

TREASURERS REPORT
The un-reconciled balances were available, however due to the meeting scheduled on the first day of the month. The August reconciled financials were not available at this time. The reconciled financials will be sent to the treasurer as soon as they are available. They will be reviewed at the October meeting.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed. MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE: No report.

BUSINESS

Combine Landscape, ARC and Covenants Committee: Charter for this committee was submitted for review. Meeting of committee to be scheduled for review of charter and select a chair. Motion: to accept the committee charter for the Covenants/ARC/Landscape Committee. Motion was seconded and passed unanimously.

Lighting: Epic Lighting completed installation of lights at monument at River Fringe. Discussion ensued. Epic Lighting requested authorization from the board to be allowed to go door to door and solicit and he would defer the 2nd year maintenance agreement. Motion was NOT ALLOW Epic Lighting to solicit in the community in exchange for deferring the 2nd year maintenance on lights. The motion was seconded and passed unanimously.

Signage for Community: Mr. Moran presented sign options to the Board for review. Discussion ensued. Motion: was made to approve to have custom signs made that say – No Trespassing with community name on sign, Dog Waste sign with county ordinance on it, Children at play, No Loitering and No Soliciting and a generic No Trespassing sign for the front entrance. Motion was seconded and passed unanimously.

Motion: to place No Parking signs in cul-de-sac of common areas. Motion was seconded and passed unanimously. Discussion ensued regarding placement of signs. Table this for next meeting, pending Board members review of the community and were in the common areas that the signs should be placed.
Discussion ensued regarding Landscape in common areas and that NW Landscape last day is the 18th of September. Gothic Landscape will begin on the 19th of September. Mike C. will meet with Management and Gothic on Sept. 18th and review the common areas and requests proposal for additional landscape work needed. Replacement and/or addition of trees , bushes plants. Review common areas for an overall cleanup to remove growth in basins and other areas of concern that were not taken care of under NW Landscape contract. Motion: to have Gothic review common areas and submit proposal for additional common area planting, etc. as requested per the walkthrough on Sept. 18th. Motion seconded and passed unanimously.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to draft newsletter and send to all Board members for review prior to the next quarterly newsletter due out between October and December.

NEXT BOARD MEETING: October 6th, 2009, 2009 – Metro Water at 6:00 PM.
ADJOURNMENT MOTION: To adjourn the Board of Directors meeting at 8:10 pm. The motion was seconded and PASSED unanimously.

CALL TO ORDER
The meeting was called to order at 6:05 pm.

ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large
Management:  Kathy Thygersen, Community Association Manager

QUORUM
Quorum is established, as five (5) directors are present.

Landscape Proposals: AAA Landscape, Gothic Landscape, Groundskeeper and NW Landscape all presented proposals to the Board with a presentation. Questions and answers opportunity from both the landscape company and the Board of Directors followed each presentation. The Board will consider the proposals during Business of the Association.

Homeowner Input:
None at this time.

APPROVAL OF MINUTES
MOTION: To approve the July 23rd, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously with corrections as noted.

PRESIDENTS REPORT
Mr. Czechowski reported that the Neighborhood Watch program needs 25 block leaders. Would like  volunteers from the community. The community will be unable to have the neighborhood watch signs  installed without 25 block leaders. Mr. Czechowski would like volunteers from the community to form a Social Committee.

TREASURERS REPORT
The operating account balance was $25,776.26 as of July 31, 2009.  The Reserve account balance was  $64,656.33 as of July 31, 2009.  Delinquent accounts $12,579.83. Prepaids $7497.51. Unpaid bills
$00.00

Discussion ensued regarding the review of collections and past due accounts. Management gave Board a  written financial report, with explanation of some accounts in collections and foreclosure at this time.   MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with  correction as noted.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.

Discussion ensued regarding Managers report and items as listed.   MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE:
No report.

BUSINESS
Combine Landscape, ARC and Covenants Committee: Charter for this committee was submitted for
review. Table until the September meeting.

Lighting: Epic Lighting met with Board members at monument at River Fringe and give demonstration
of lighting after dark following the July 23rd Board meeting. Discussion ensued. Motion was made to add low voltage, six (6) lights, at entrance on River Fringe by Epic Lighting.The motion was seconded and passed unanimously.

Electric for Lighting: Discussion ensued regarding tying the electric for lights into the home of Mike
Czechowski -  5020 N River Fringe Drive – Lot 80. The cost per month not to exceed $25.00. Mr.  Czechowski will submit a copy of electric bill with request for monthly reimbursement to the Association.   Motion was made to hook up the electric for lights at monument into the home of Mike Czechowski -  5020 N River Fringe Drive – Lot 80. The cost per month not to exceed $25.00. Mr. Czechowski will submit a copy of electric bill with request for monthly reimbursement to the Association.  The motion was seconded and passed unanimously.

Web Site: Scott Fiddelke gave report. Discussion ensued regarding website and domain name. The  website name and domain has been secured as Paseodelrioaz.com. The site is up and running.  Information will be added and the web site will be maintained by Scott until a volunteer(s) from the Board take over or assist. Management will email approved minutes and information as needed and requested to Scott.

Bulletin Board/Signage: Discussion ensued regarding signage in the community. Table until next
meeting.

Enforcement of CC&R’s: Discussion ensued regarding enforcement of CC&R’s.  Thirty day grace ended and effective August 1st – management.  Friendly reminder doing twice a month site tours with violation letters being sent as noted.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review prior to the next quarterly newsletter due out
between October and December.

NEXT BOARD MEETING: September 1st, 2009 – Metro Water at 6:00PM.

ADJOURNMENT
MOTION:  To adjourn the Board of Directors meeting at 8:10 pm. The motion was seconded and PASSED unanimously.

Call to order

Roll Call: Mike Czechowski, President
Jerimya Fox, Vice President
Theresa Allison, Secretary
Aaron Lampert, Treasurer
Anthony Moran, Member at Large

Quorum: Three directors required for a quorum

Homeowner Input:   Open forum is for homeowners to voice concerns or questions to the Board.
Time limits are imposed and homeowners are welcome to stay and attend the Board meeting.
Comments from the floor are not allowed while the meeting is in progress; however, the Board may ask
for comments before voting on issues.  Homeowners are asked to sign in for documentation in the
minutes

Approval of the minutes:

• MOTION to approve the minutes of the, August 11th, 2009 meeting.

Officer and Committee reports

• President’s report  – Mr. Czechowski
• Treasurer’s report   -Mr. Lampert
  Balances as of August 26, 2009
  • Operating Account    $18453.86
  • Reserve Account    $64,656.33
  • Delinquent      $13,403.99
  • Prepaids     $        N/A
  • Unpaid bills     $        N/A
  **THESE ARE UN-RECONCILED FIGURES AT THIS TIME. THE AUGUST RECONCILED
  FINANCIALS MAY OR MAY NOT BE AVAILABLE ON DAY OF MEETING
• Covenants/ARC/Landscape Combined Committee
  No Report at this time.

Business

• Low Voltage Lighting – Mike Czechowski will give final update.
• Signs for community – Anthony Moran will present information.
• Website – Scott Fiddelke will give update
• Committee Charter – Charter for the combined committee of ARC/Covenants for the Board to adopt.
• Other business as needed

Next Scheduled Board Meetings:  Metro Water -  October 6, 2009
November 3, 2009
December 1, 2009

Adjournment

DATE: July 23rd, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.

ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large

Management:  Kathy Thygersen, Community Association Manager

QUORUM
Quorum is established, as five (5) directors are present.

Homeowner Input:

None at this time.

APPROVAL OF MINUTES
MOTION:  To approve the June 11th, 2009 Board of Directors meeting minutes. The motion was
seconded and PASSED unanimously with corrections as noted.

PRESIDENTS REPORT
Mr. Czechowski deferred report to later in the meeting.

TREASURERS REPORT
The operating account balance was $9,540.00.16 as of June 30, 2009.  The Reserve account balance was
$62,395.69 as of June 30, 2009.  Delinquent accounts $15,841.15. Prepaids $7,532.53. Unpaid bills
$00.00

Discussion ensued regarding the review of collections and past due accounts. Management gave Board a
written financial report, with explanation of some accounts in collections and foreclosure at this time.
MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with
correction as noted.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report and Financial report.

Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED
unanimously.

COVENANTS COMMITTEE:

No report.

BUSINESS

Combine Landscape, ARC and Covenants Committee: Discussion ensued regarding combining the
three committees into one committee. This is based on the number of homes and the number of
volunteers to serve on committee. Currently there are four volunteers for this committee. Management
will do a charter for this committee for the Board to review. Committee volunteers will be contacted and
a meeting set up with Management and Board Liaison to review committee responsibilities and charter.
Motion made to combine the Covenants/ARC and Landscape Committee to form one committee.
Motion was seconded and passed unanimously.

TEP Dusk to Dawn Lights: Mr. Czechowski gave a report on the program. HOA would pay for
trenching. TEP will pay for lights. Cost to HOA would be trenching and the monthly cost per light of
$24.00 ea. Management to request estimate for trenching from Landscape company, once a decision of
the Board has been made as to placement of lights and if lights will be installed and a Landscape
company has been chosen for community (RFP’s are out for Landscape).

Lighting: Epic Lighting will meet with Board members at monument at River Fringe and give
demonstration of lighting after dark.  Table until next meeting
Motion was made to add four (4) lights at park on River Fringe and six (6) at park on Gentle Brook
Trail once a decision has been made as to the type of lights to add. The motion was seconded and
passed unanimously.

Landscape: Discussion ensued regarding Northwest Landscape – current vendor for landscape
maintenance of the common areas. Concerns regarding service or lack thereof. Proposals were received
from three (3) landscape companies. Management to request proposals from four (4) additional
landscape companies for review at next meeting. Management to request the landscape companies that
submit bids come to the next Board meeting and give a presentation and review of the proposal.
Tabled until next meeting.

Web Site: Mr. Lampert gave report. Discussion ensued regarding website and domain name. The
website name and domain has been secured as Paseodelrio.com. The site should be up and ready in a
few weeks.

Bulletin Board/Signage: Discussion ensued regarding signage in the community. The signage for
Children at Play, No Parking, etc. Mr. Moran will obtain prices for signs Table until next meeting..

Enforcement of CC&R’s: Discussion ensued regarding current policy of enforcement of CC&R’s.
Thirty day grace period to end July 30th, 2009. Effective August 1st – enforcement policy will be in
effect. Friendly reminder letters and violation letters have been sent during the month of July as needed
and site tours were conducted.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review. Mail as soon as final draft approved.

ARC Request Lot 160: Discussion ensued regarding ARC submittal from Lot 160. The request is
denied at this time. The request was incomplete and did not include material to be used for Ramada,
color was not noted and neighbor’s signatures not obtained.

NEXT BOARD MEETING: August 11th, 2009 – Metro Water at 6:00PM.

ADJOURNMENT
MOTION:  To adjourn the Board of Directors meeting at 7:45 pm.
The motion was seconded and PASSED unanimously.

DATE: June 11, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.

ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President – Absent
Theresa Allison – Secretary
Aaron Lampert – Treasurer – Absent
Anthony Lampert – Director At Large

Management:  Kathy Thygersen, Community Association Manager
Kim Lax, Community Association Manager

QUORUM
Quorum is established, as three (3) directors are present.

Homeowner Input:

Homeowner: concerns regarding homeowners allowing children to urinate on the playground. Would
like to have this addressed by the Board. The Board advised homeowner that they would take this under
consideration.

Homeowner: concerns regarding homeowners allowing their animals to be loose in the neighborhood
and not being kept on a leash. Requested that the Board post signs regarding the leash law and picking
up after your pets.

APPROVAL OF MINUTES
MOTION:  To approve the May 18, 2009 Board of Directors meeting minutes. The motion was
seconded and PASSED unanimously with corrections as noted.

PRESIDENTS REPORT
Mr. Czechowski deferred report to later in the meeting.

TREASURERS REPORT
The operating account balance was $8,822.16 as of May 31, 2009.  The Reserve account balance was
$60,135.72 as of May 31, 2009.  Delinquent accounts $14,549.54. Prepaids $7,732.08. Unpaid bills
$00.00

Discussion ensued regarding the review of collections and past due accounts. Management gave Board a
written financial report, with explanation of some accounts in collections and foreclosure at this time.
MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with
correction as noted.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report and Financial report.

Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED
unanimously.

COVENANTS COMMITTEE:

Covenants committee reported that there are home that continue to have the Christmas lights still on the
home. Trash cans not being brought in from curb and kept out of view from neighboring properties.
Mailboxes being knocked over by unknown person(s).

BUSINESS

Meritage Financial Offer: Motion was made to accept the financial offer from Meritage homes. The
motion was seconded and passed unanimously.

Amendment of By-Laws: Motion was made to approve the amendment to the By-Laws. The motion was
seconded and passed unanimously. Amendment to the By Laws:

The By Laws of the Association has been amended and approved pursuant to the Bylaws of the Paseo Del Rio
HOA. The following is the amendment:

Whereas, the Bylaws of the Paseo Del Rio Homeowners Association were adopted on the 8th of September,
2005; and

Whereas, Article 1 of the Bylaws provides that the same Bylaws may be amended by the Affirmative vote of
50% of the votes entitled to be cast by the Members present; and

Whereas, Article III of the Bylaws provides that all directors elected by the Members shall be elected for a term
of one (1) year.

Whereas, the Association wished to amend the ByLaw provision regarding the term of office to two (2) year
terms with the first elected board having staggered terms of three members with three (3) year terms and two (2)
members for  one (1) year term.

Now Therefore, Article III Section 3.3 the second sentence is amended so that “all directors elected by the
members shall be elected for a term of two (2) years. The first elected board shall have staggered terms of two
(2) years for three (3) directors and one (1) year for two (2) directors.

This amendment is approved pursuant to the Bylaws of the Paseo Del Rio Homeowners Association as of June
11, 2009.

TEP Dusk to Dawn Lights: Mr. Czechowski gave a report on the program. HOA would pay for
trenching. TEP will pay for lights. Cost to HOA would be trenching and the monthly cost per light of
$24.00 ea. Further discussion ensued. Table until next meeting. Board will visit other sites and meet on
site with TEP for further information.

Solar Lighting: Proposals submitted for solar lights. Table until next meeting

Street Sweeping: Proposals submitted for street sweeping. Motion to accept proposal from Sweeper
Man for once a month sweeping at $80.00 per month. The motion was seconded and passed
unanimously.

Landscape: Discussion ensued regarding Northwest Landscape – current vendor for landscape
maintenance of the common areas. Concerns regarding service or lack thereof. Tabled until next
meeting. Management to request proposals from three landscape companies for review at next meeting.

Neighborhood Watch: Discussion regarding the Neighborhood Watch program. The Neighborhood
Watch needs block leaders and information will be put in newsletter and volunteers needed. Signs will
be placed in the community by Pima County.

Social Committee: No committee at this time. Board will seek volunteers in newsletter.

Web Site: Discussion ensued regarding website and domain name. Put in newsletter that this site will
be coming.

Bulletin Board/Signage: Discussion ensued regarding bulletin board in the common area of
community. Table until next meeting. Mr. Moran will obtain prices for signs only. Bulletin board in
community may be destroyed by graffiti and vandalism. Table Bulletin board for future Board meeting.

Enforcement of CC&R’s: Discussion ensued regarding current policy of enforcement of CC&R’s.
Motion was made to allow a thirty day grace period for all homeowner to come into compliance of the
CC&R’s, notice to be given to all homeowners via the newsletter. Thirty day grace period to end July
30th, 2009. Site tours will continue and friendly reminder letters to be sent during the thirty day grace
period. Effective August 1st – enforcement policy will be in effect. The motion was seconded and
passed unanimously.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review. Mail as soon as final draft approved.

Board Training: Discussion ensued regarding Board training for all Board members. Board Training to
be scheduled June 22nd at Cadden office.

NEXT BOARD MEETING: July 13th, 2009 – Metro Water. Depending on availability of room.

ADJOURNMENT
MOTION:  To adjourn the Board of Directors meeting at 7:45 pm.
The motion was seconded and PASSED unanimously.