Board of Directors Meeting Minutes for 12/1/09

Posted by: admin on March 9th 2010 in Meeting Minutes

DATE: December 1, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.
CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Moran – Director At Large – absent
Management: Kathy Thygersen, Community Association Manager
QUORUM
Quorum is established, as four (4) directors are present.
Homeowner Input:
Homeowner asked about the ARC process and the request that was submitted for Lot 13. Management explained that a reply letter was mailed to her with the info. The process was explained and in regards to her request for the wall height extension, the ARC committee requested neighbor signatures and photos. Management will send her another ARC form and homeowner will contact Management with questions or concerns.
APPROVAL OF MINUTES
MOTION: To approve the November 3rd, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.
PRESIDENTS REPORT
Mr. Czechowski apologized for missing the previous meeting as he was out of town on business. Mr. Czechowski gave a report on the signs for the community. Ms. Allison, Management and himself met with Kachina Signs and Gothic landscape to review placement of signs. The signs are to be installed on Thursday Dec. 3rd. Management will review signs and Board members should also look at them once
they are installed. Mr. Czechowski gave a report on the landscape improvements. Management and he are scheduled for a
final walkthrough of the improvements on Wednesday December 2. All the improvements look good and have made a noticeable impact to the overall appearance of the community. Mr. Czechowski discussed the idea of a Christmas decorating contest for the community. Discussion ensued and it was determined that there is not enough time this year to do this but next year it would be put on Agenda and organized. Paseo Del Rio HOA Board of Directors Meeting December 1st, 2009
Motion was made to have a Halloween and Christmas decorating contest for the community beginning in 2010. This would be put on the Board Agenda in July 2010. Motion was seconded and passed
unanimously.
TREASURERS REPORT
Mr. Lampert reported that the November financials are not available at this time, due to the beginning of the month and bank statements not received at Cadden. Discussion ensued regarding possibly looking
into placing funds in a CD that would earn interest. CD to be tabled until all outstanding invoices for the additional landscape improvements are paid.
MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.
COVENANTS/ARC COMMITTEE:
None
BUSINESS
Proposal for Backflow cage and valves: Discussion ensued that while doing a walkthrough of the community with Gothic that the safety of the backflow cages and the in ground irrigation valves are a
safety issue. The cement that the backflow cages and the height of the irrigation valve boxes present a possible hazard. The irrigation valves are set into the ground at an unsafe distance for turn on / off by an individual. They were installed with cardboard, wood, and misc. pieces around the inside of boxes and are longer than an arms length to reach in and turn on or off. The dirt/grass around the back flow cages is eroding away and the irrigation boxes are at uneven heights. Table until next Agenda.
Motion: was made to approve request a proposal or opinion from another Landscape company and/or Engineer. Motion was seconded and passed unanimously.
Discussion ensued regarding Meritage and their responsibility for the backflow cages and installation of irrigation valves and boxes.
Motion: was made to have Management send a letter to Meritage regarding this issue and ask that they correct. This letter may need to be held until an opinion from an engineer is received. Motion was
seconded and passed unanimously.
Lighting: Discussion ensued regarding the addition of low voltage lighting at the Devotion entrance by the flowerbeds and in the parks.
Motion was made to have Management request proposals from vendors for lighting at these areas and have each vendor give their recommendations for lighting. The motion was seconded and PASSED
unanimously.
Discussion ensued regarding the next newsletter. Management will have a newsletter draft to Board by December 21st and the newsletter to be mailed no later than December 29th, 2009.
Discussion ensued regarding the review of the Architectural guidelines of the community. Motion was made to have the ARC committee review the guidelines, rewrite if necessary and submit the proposed revisions to the Board of Directors. The motion was seconded and PASSED unanimously
Annual Meeting: Discussion ensued regarding the Annual meeting. The Board discussed possibly having the meeting in the park in the spring. Table until next Board Agenda.
NEXT BOARD MEETING: January 12th, 2010 at Metro Water at 6:00 PM.
ADJOURNMENT
MOTION: To adjourn the Board of Directors meeting at 7:25 pm.
The motion was seconded and PASSED unanimously.