Board of Directors Meeting Minutes for 9/1/09

Posted by: admin on November 9th 2009 in Meeting Minutes

DATE: September 1, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present:
Management:
QUORUM
Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large
Kathy Thygersen, Community Association Manager

Quorum is established, as five (5) directors are present.

Homeowner Input:
Homeowner had a complaint about loud music from neighbors’ and what can the Board do about this. Board explained to homeowner that often times this needs to be discussed neighbor to neighbor. Suggested that homeowners speak to each other as neighbors and if this does not work, then a homeowner would need to send a written complaint to the Manager. Written complaints need to have the homeowners name and homeowners need to be aware that if a letter is sent to another homeowner based on a written complaint, that the homeowners name will be released to the homeowner receiving the letter of complaint if requested.

Homeowner asked what can be done about a neighbors’ loud air conditioning unit. This is a neighbor to neighbor issue as well. The Board will put in the next newsletter a reminder to all homeowners that they may want to have their ac units checked as parts tend to become loose after a few years and this may cause the unit to be noisy if the parts rattle, etc.

Homeowner asked about putting stop signs in the community to help control speeding vehicles. The streets are not owned by the Association and this would need to be reviewed by the county. The county has been asked previously about stop signs and were not acting upon the request. Mike Czechowski has volunteered to contact the county and request further information on the possibility of stop signs. A reminder to slow down in the community will also be put in the newsletter.

Homeowner feels that they are being singled out for parking on the street and receiving notices. The board explained the violation process to the homeowner. Management does site tours of the community twice a month. Vehicles are not permitted to park on the street per the governing documents. All homeowners who are noted with vehicles on street are sent letters of violation and are asked to remove vehicles and park as per the governing documents. The homeowner does understand the CC&R’s and understands they cannot park on the street and vehicle was removed.

Homeowners thanked the Board for the lighting at the monument at River Fringe. They felt it looked very nice. Requested the Board look into lights at the park areas. Board discussed that they are reviewing this and looking into costs and budget.

Homeowner asked about adding additional landscape plants at monuments and park areas to add more color and shade. Board will review this during the year as costs allow.

APPROVAL OF MINUTES MOTION: To approve the August 11th, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.

PRESIDENTS REPORT
Mr. Czechowski reported that the Neighborhood Watch program still needs block leaders and volunteers. Mr. Czechowski discussed a presentation he attended about creating a community within a community and a possible presentation to the community on how to make this happen. Perhaps forming a social committee and holding a community event to. Jerimya Fox volunteered to form a social committee. Motion: to form a Social committee and Jerimya Fox to chair the committee. Motion seconded and passed unanimously.
Information about the Social committee to go into the newsletter and request volunteers.

TREASURERS REPORT
The un-reconciled balances were available, however due to the meeting scheduled on the first day of the month. The August reconciled financials were not available at this time. The reconciled financials will be sent to the treasurer as soon as they are available. They will be reviewed at the October meeting.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed. MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE: No report.

BUSINESS

Combine Landscape, ARC and Covenants Committee: Charter for this committee was submitted for review. Meeting of committee to be scheduled for review of charter and select a chair. Motion: to accept the committee charter for the Covenants/ARC/Landscape Committee. Motion was seconded and passed unanimously.

Lighting: Epic Lighting completed installation of lights at monument at River Fringe. Discussion ensued. Epic Lighting requested authorization from the board to be allowed to go door to door and solicit and he would defer the 2nd year maintenance agreement. Motion was NOT ALLOW Epic Lighting to solicit in the community in exchange for deferring the 2nd year maintenance on lights. The motion was seconded and passed unanimously.

Signage for Community: Mr. Moran presented sign options to the Board for review. Discussion ensued. Motion: was made to approve to have custom signs made that say – No Trespassing with community name on sign, Dog Waste sign with county ordinance on it, Children at play, No Loitering and No Soliciting and a generic No Trespassing sign for the front entrance. Motion was seconded and passed unanimously.

Motion: to place No Parking signs in cul-de-sac of common areas. Motion was seconded and passed unanimously. Discussion ensued regarding placement of signs. Table this for next meeting, pending Board members review of the community and were in the common areas that the signs should be placed.
Discussion ensued regarding Landscape in common areas and that NW Landscape last day is the 18th of September. Gothic Landscape will begin on the 19th of September. Mike C. will meet with Management and Gothic on Sept. 18th and review the common areas and requests proposal for additional landscape work needed. Replacement and/or addition of trees , bushes plants. Review common areas for an overall cleanup to remove growth in basins and other areas of concern that were not taken care of under NW Landscape contract. Motion: to have Gothic review common areas and submit proposal for additional common area planting, etc. as requested per the walkthrough on Sept. 18th. Motion seconded and passed unanimously.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to draft newsletter and send to all Board members for review prior to the next quarterly newsletter due out between October and December.

NEXT BOARD MEETING: October 6th, 2009, 2009 – Metro Water at 6:00 PM.
ADJOURNMENT MOTION: To adjourn the Board of Directors meeting at 8:10 pm. The motion was seconded and PASSED unanimously.