Board of Directors Meeting Minutes for 10/6/09

Posted by: admin on November 9th 2009 in Meeting Minutes

DATE: October 6, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present:
Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Moran – Director At Large – Absent

Management:
Kathy Thygersen, Community Association Manager

QUORUM
Quorum is established, as four (4) directors are present.

Homeowner Input:
Homeowner asked about the Board meeting dates for 2010. The dates have not yet been confirmed. Management is in process of working out dates with Metro Water to continue using the Board Room next year. Will publish dates in newsletter once confirmed and approved by Board.

Homeowner asked about street sweeping. Street Sweeping is done once a month on Mondays. This will be noted in newsletter.

Homeowner asked about adding additional landscape plants at monuments and park areas to add more color and shade. Board is currently reviewing this and has received estimates and it is on the Board agenda. Anything approved by the Board will be listed in newsletter for notice to Homeowners as to what is occurring in the common areas.

APPROVAL OF MINUTES MOTION: To approve the September 1st, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously.

PRESIDENTS REPORT

Mr. Czechowski reported that he and management met with Gothic Landscape to review possible landscape improvements and enhancements to common areas. Estimates will be reviewed under Business on Agenda. Mr. Czechowski discussed that the over seeding will not be done at the grass areas on parks. The grass and condition of turf needs to be repaired prior to over seeding. Gothic will be taking care of the weeds within the grass area and working on irrigation as well as possible new landscape. The grass will be allowed to brown and irrigation shut off. By spring there should be a noticeable improvement with the turf and appearance of turf.

Mr. Czechowski reported that Gothic did a cleanup of the drainage basin along of perimeter of community. The basins were overgrown and had trash. They worked on Saturday and were able to clean perimeter excess debris and remove overgrowth.

Mr. Czechowski reported that Epic lighting has been jumping his wall to get to the lights and fix timer. Requested Board look into the options of installing meters. Please add to next Agenda.

TREASURERS REPORT
Mr. Lampert reported on the August and September financials. Discussion ensued regarding possibly looking into placing funds in a CD that would earn interest. Management to send CD interest rates to Mr. Lampert. Motion to approve the August and September financials. Motion was seconded and passed unanimously.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.
Discussion ensued regarding Managers report and items as listed. MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE:
First meeting is scheduled for October 8th, 2009 at 6:00 PM at the offices of Cadden Community
Management. Nothing to report at this time.

BUSINESS
Lighting: Epic Lighting has been jumping the rear yard wall of Mr. Czechowski, as the electric to the lights were hooked up to his meter. Mr. Czechowski requested Management send a letter to Epic requesting that he does not enter the rear yard without permission from the Czechowski. Request he contact them via phone or knock on door.

Signage for Community: Mr. Moran was not present however he forwarded sign estimates to the Board for review. Discussion ensued. Forward the estimates back to Mr. Moran with comments in regards to spelling, adding Dog Waste sign with county ordinance on it, No trespassing sign to add no soliciting.
Motion: was made to approve to have custom signs made that say – No Trespassing with community name on sign, Dog Waste sign with county ordinance on it, Children at play, No Loitering and No Soliciting and a generic No Trespassing sign for the front entrance. Motion was seconded and passed unanimously.

Motion: to place No Parking signs in cul-de-sac of common areas. Motion was seconded and passed
unanimously.

Discussion ensued regarding placement of signs. Table this for next meeting, pending Board members review of the community and were in the common areas that the signs should be placed.
Discussion ensued regarding Landscape in common areas Mike C and Management met with Gothic on and reviewed the common areas and requests proposal for additional landscape work needed. Replacement and/or addition of trees , bushes plants. Reviewed other areas of concern that were not taken care of under prior landscape contract. Three estimates were presented from Gothic for landscape improvements and enhancements. Board requested Mike C. meet with Gothic and review cost to change to 15 gal. Plants and lower total price of estimates. Further discussion ensued regarding landscape. Motion: to accept the estimates from Gothic Landscape for the common area improvements and enhancements, however the cost to do all improvements not to exceed $33,000.00. based on updated estimates to be received and reviewed by Mike C. who has authorization to sign the estimates and have work scheduled as soon as possible. Motion seconded and passed unanimously.
Community Residential Trash/Recycle Service: RightAway Disposal, AKA Tucson Trash Haulers, submitted a proposal to the Board to offer the residents of the community a preferred rate for the community. There will be no contract to sign and they will do the mailing to community. No cost to the HOA. Motion to approve the preferred rate offered by RightAway Disposal, aka Tucson Trash Haulers. Motion was seconded and passed unanimously.

2010 Draft Budget: Discussion ensued regarding the 2010 draft budget. Management to make changes and forward to treasurer for review. The Board to review final draft at the next Board meeting.

NEXT BOARD MEETING: November 3rd, 2009 – Metro Water at 6:00 PM.

ADJOURNMENT MOTION: To adjourn the Board of Directors meeting at 7:45 pm. The motion was seconded and PASSED unanimously.