Board of Directors Meeting Minutes for 9/11/09

Posted by: admin on September 14th 2009 in Meeting Minutes

DATE: August 11th, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.

CALL TO ORDER
The meeting was called to order at 6:05 pm.

ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large
Management:  Kathy Thygersen, Community Association Manager

QUORUM
Quorum is established, as five (5) directors are present.

Landscape Proposals: AAA Landscape, Gothic Landscape, Groundskeeper and NW Landscape all presented proposals to the Board with a presentation. Questions and answers opportunity from both the landscape company and the Board of Directors followed each presentation. The Board will consider the proposals during Business of the Association.

Homeowner Input:
None at this time.

APPROVAL OF MINUTES
MOTION: To approve the July 23rd, 2009 Board of Directors meeting minutes. The motion was seconded and PASSED unanimously with corrections as noted.

PRESIDENTS REPORT
Mr. Czechowski reported that the Neighborhood Watch program needs 25 block leaders. Would like  volunteers from the community. The community will be unable to have the neighborhood watch signs  installed without 25 block leaders. Mr. Czechowski would like volunteers from the community to form a Social Committee.

TREASURERS REPORT
The operating account balance was $25,776.26 as of July 31, 2009.  The Reserve account balance was  $64,656.33 as of July 31, 2009.  Delinquent accounts $12,579.83. Prepaids $7497.51. Unpaid bills
$00.00

Discussion ensued regarding the review of collections and past due accounts. Management gave Board a  written financial report, with explanation of some accounts in collections and foreclosure at this time.   MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with  correction as noted.

MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report.

Discussion ensued regarding Managers report and items as listed.   MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED unanimously.

COVENANTS/ARC COMMITTEE:
No report.

BUSINESS
Combine Landscape, ARC and Covenants Committee: Charter for this committee was submitted for
review. Table until the September meeting.

Lighting: Epic Lighting met with Board members at monument at River Fringe and give demonstration
of lighting after dark following the July 23rd Board meeting. Discussion ensued. Motion was made to add low voltage, six (6) lights, at entrance on River Fringe by Epic Lighting.The motion was seconded and passed unanimously.

Electric for Lighting: Discussion ensued regarding tying the electric for lights into the home of Mike
Czechowski -  5020 N River Fringe Drive – Lot 80. The cost per month not to exceed $25.00. Mr.  Czechowski will submit a copy of electric bill with request for monthly reimbursement to the Association.   Motion was made to hook up the electric for lights at monument into the home of Mike Czechowski -  5020 N River Fringe Drive – Lot 80. The cost per month not to exceed $25.00. Mr. Czechowski will submit a copy of electric bill with request for monthly reimbursement to the Association.  The motion was seconded and passed unanimously.

Web Site: Scott Fiddelke gave report. Discussion ensued regarding website and domain name. The  website name and domain has been secured as Paseodelrioaz.com. The site is up and running.  Information will be added and the web site will be maintained by Scott until a volunteer(s) from the Board take over or assist. Management will email approved minutes and information as needed and requested to Scott.

Bulletin Board/Signage: Discussion ensued regarding signage in the community. Table until next
meeting.

Enforcement of CC&R’s: Discussion ensued regarding enforcement of CC&R’s.  Thirty day grace ended and effective August 1st – management.  Friendly reminder doing twice a month site tours with violation letters being sent as noted.

Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review prior to the next quarterly newsletter due out
between October and December.

NEXT BOARD MEETING: September 1st, 2009 – Metro Water at 6:00PM.

ADJOURNMENT
MOTION:  To adjourn the Board of Directors meeting at 8:10 pm. The motion was seconded and PASSED unanimously.