Board of Directors Meeting Minutes for 7/23/09
Posted by: admin on August 26th 2009 in Meeting Minutes
Paseo Del Rio Homeowners Association
Board of Directors Meeting
DATE: July 23rd, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.
CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President
Theresa Allison – Secretary
Aaron Lampert – Treasurer
Anthony Lampert – Director At Large
Management: Kathy Thygersen, Community Association Manager
QUORUM
Quorum is established, as five (5) directors are present.
Homeowner Input:
None at this time.
APPROVAL OF MINUTES
MOTION: To approve the June 11th, 2009 Board of Directors meeting minutes. The motion was
seconded and PASSED unanimously with corrections as noted.
PRESIDENTS REPORT
Mr. Czechowski deferred report to later in the meeting.
TREASURERS REPORT
The operating account balance was $9,540.00.16 as of June 30, 2009. The Reserve account balance was
$62,395.69 as of June 30, 2009. Delinquent accounts $15,841.15. Prepaids $7,532.53. Unpaid bills
$00.00
Discussion ensued regarding the review of collections and past due accounts. Management gave Board a
written financial report, with explanation of some accounts in collections and foreclosure at this time.
MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with
correction as noted.
MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report and Financial report.
Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED
unanimously.
COVENANTS COMMITTEE:
No report.
BUSINESS
Combine Landscape, ARC and Covenants Committee: Discussion ensued regarding combining the
three committees into one committee. This is based on the number of homes and the number of
volunteers to serve on committee. Currently there are four volunteers for this committee. Management
will do a charter for this committee for the Board to review. Committee volunteers will be contacted and
a meeting set up with Management and Board Liaison to review committee responsibilities and charter.
Motion made to combine the Covenants/ARC and Landscape Committee to form one committee.
Motion was seconded and passed unanimously.
TEP Dusk to Dawn Lights: Mr. Czechowski gave a report on the program. HOA would pay for
trenching. TEP will pay for lights. Cost to HOA would be trenching and the monthly cost per light of
$24.00 ea. Management to request estimate for trenching from Landscape company, once a decision of
the Board has been made as to placement of lights and if lights will be installed and a Landscape
company has been chosen for community (RFP’s are out for Landscape).
Lighting: Epic Lighting will meet with Board members at monument at River Fringe and give
demonstration of lighting after dark. Table until next meeting
Motion was made to add four (4) lights at park on River Fringe and six (6) at park on Gentle Brook
Trail once a decision has been made as to the type of lights to add. The motion was seconded and
passed unanimously.
Landscape: Discussion ensued regarding Northwest Landscape – current vendor for landscape
maintenance of the common areas. Concerns regarding service or lack thereof. Proposals were received
from three (3) landscape companies. Management to request proposals from four (4) additional
landscape companies for review at next meeting. Management to request the landscape companies that
submit bids come to the next Board meeting and give a presentation and review of the proposal.
Tabled until next meeting.
Web Site: Mr. Lampert gave report. Discussion ensued regarding website and domain name. The
website name and domain has been secured as Paseodelrio.com. The site should be up and ready in a
few weeks.
Bulletin Board/Signage: Discussion ensued regarding signage in the community. The signage for
Children at Play, No Parking, etc. Mr. Moran will obtain prices for signs Table until next meeting..
Enforcement of CC&R’s: Discussion ensued regarding current policy of enforcement of CC&R’s.
Thirty day grace period to end July 30th, 2009. Effective August 1st – enforcement policy will be in
effect. Friendly reminder letters and violation letters have been sent during the month of July as needed
and site tours were conducted.
Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review. Mail as soon as final draft approved.
ARC Request Lot 160: Discussion ensued regarding ARC submittal from Lot 160. The request is
denied at this time. The request was incomplete and did not include material to be used for Ramada,
color was not noted and neighbor’s signatures not obtained.
NEXT BOARD MEETING: August 11th, 2009 – Metro Water at 6:00PM.
ADJOURNMENT
MOTION: To adjourn the Board of Directors meeting at 7:45 pm.
The motion was seconded and PASSED unanimously.