Board of Directors Meeting Minutes for 6/11/09
Posted by: admin on August 26th 2009 in Meeting Minutes
Paseo Del Rio Homeowners Association
Board of Directors Meeting
DATE: June 11, 2009
TIME: 6:00 pm
LOCATION: Metro Water – 6265 N. La Canada Dr.
CALL TO ORDER
The meeting was called to order at 6:05 pm.
ROLL CALL
Members Present: Mike Czechowski – President
Jerimya Fox – Vice President – Absent
Theresa Allison – Secretary
Aaron Lampert – Treasurer – Absent
Anthony Lampert – Director At Large
Management: Kathy Thygersen, Community Association Manager
Kim Lax, Community Association Manager
QUORUM
Quorum is established, as three (3) directors are present.
Homeowner Input:
Homeowner: concerns regarding homeowners allowing children to urinate on the playground. Would
like to have this addressed by the Board. The Board advised homeowner that they would take this under
consideration.
Homeowner: concerns regarding homeowners allowing their animals to be loose in the neighborhood
and not being kept on a leash. Requested that the Board post signs regarding the leash law and picking
up after your pets.
APPROVAL OF MINUTES
MOTION: To approve the May 18, 2009 Board of Directors meeting minutes. The motion was
seconded and PASSED unanimously with corrections as noted.
PRESIDENTS REPORT
Mr. Czechowski deferred report to later in the meeting.
TREASURERS REPORT
The operating account balance was $8,822.16 as of May 31, 2009. The Reserve account balance was
$60,135.72 as of May 31, 2009. Delinquent accounts $14,549.54. Prepaids $7,732.08. Unpaid bills
$00.00
Discussion ensued regarding the review of collections and past due accounts. Management gave Board a
written financial report, with explanation of some accounts in collections and foreclosure at this time.
MOTION: to approve the Treasures report. The motion was seconded and PASSED unanimously with
correction as noted.
MANAGERS REPORT
Ms. Thygersen has submitted a written Managers report and Financial report.
Discussion ensued regarding Managers report and items as listed.
MOTION: To accept Managers Reports as submitted. The motion was seconded and PASSED
unanimously.
COVENANTS COMMITTEE:
Covenants committee reported that there are home that continue to have the Christmas lights still on the
home. Trash cans not being brought in from curb and kept out of view from neighboring properties.
Mailboxes being knocked over by unknown person(s).
BUSINESS
Meritage Financial Offer: Motion was made to accept the financial offer from Meritage homes. The
motion was seconded and passed unanimously.
Amendment of By-Laws: Motion was made to approve the amendment to the By-Laws. The motion was
seconded and passed unanimously. Amendment to the By Laws:
The By Laws of the Association has been amended and approved pursuant to the Bylaws of the Paseo Del Rio
HOA. The following is the amendment:
Whereas, the Bylaws of the Paseo Del Rio Homeowners Association were adopted on the 8th of September,
2005; and
Whereas, Article 1 of the Bylaws provides that the same Bylaws may be amended by the Affirmative vote of
50% of the votes entitled to be cast by the Members present; and
Whereas, Article III of the Bylaws provides that all directors elected by the Members shall be elected for a term
of one (1) year.
Whereas, the Association wished to amend the ByLaw provision regarding the term of office to two (2) year
terms with the first elected board having staggered terms of three members with three (3) year terms and two (2)
members for one (1) year term.
Now Therefore, Article III Section 3.3 the second sentence is amended so that “all directors elected by the
members shall be elected for a term of two (2) years. The first elected board shall have staggered terms of two
(2) years for three (3) directors and one (1) year for two (2) directors.
This amendment is approved pursuant to the Bylaws of the Paseo Del Rio Homeowners Association as of June
11, 2009.
TEP Dusk to Dawn Lights: Mr. Czechowski gave a report on the program. HOA would pay for
trenching. TEP will pay for lights. Cost to HOA would be trenching and the monthly cost per light of
$24.00 ea. Further discussion ensued. Table until next meeting. Board will visit other sites and meet on
site with TEP for further information.
Solar Lighting: Proposals submitted for solar lights. Table until next meeting
Street Sweeping: Proposals submitted for street sweeping. Motion to accept proposal from Sweeper
Man for once a month sweeping at $80.00 per month. The motion was seconded and passed
unanimously.
Landscape: Discussion ensued regarding Northwest Landscape – current vendor for landscape
maintenance of the common areas. Concerns regarding service or lack thereof. Tabled until next
meeting. Management to request proposals from three landscape companies for review at next meeting.
Neighborhood Watch: Discussion regarding the Neighborhood Watch program. The Neighborhood
Watch needs block leaders and information will be put in newsletter and volunteers needed. Signs will
be placed in the community by Pima County.
Social Committee: No committee at this time. Board will seek volunteers in newsletter.
Web Site: Discussion ensued regarding website and domain name. Put in newsletter that this site will
be coming.
Bulletin Board/Signage: Discussion ensued regarding bulletin board in the common area of
community. Table until next meeting. Mr. Moran will obtain prices for signs only. Bulletin board in
community may be destroyed by graffiti and vandalism. Table Bulletin board for future Board meeting.
Enforcement of CC&R’s: Discussion ensued regarding current policy of enforcement of CC&R’s.
Motion was made to allow a thirty day grace period for all homeowner to come into compliance of the
CC&R’s, notice to be given to all homeowners via the newsletter. Thirty day grace period to end July
30th, 2009. Site tours will continue and friendly reminder letters to be sent during the thirty day grace
period. Effective August 1st – enforcement policy will be in effect. The motion was seconded and
passed unanimously.
Newsletter: Discussion ensued regarding articles and information for the newsletter. Management to
draft newsletter and send to all Board members for review. Mail as soon as final draft approved.
Board Training: Discussion ensued regarding Board training for all Board members. Board Training to
be scheduled June 22nd at Cadden office.
NEXT BOARD MEETING: July 13th, 2009 – Metro Water. Depending on availability of room.
ADJOURNMENT
MOTION: To adjourn the Board of Directors meeting at 7:45 pm.
The motion was seconded and PASSED unanimously.